Job ID
192452
Posted
06-Nov-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Taipei - Taipei - Taiwan (Province of China)
About The Role
As a CBRE Administrative Services Sr. Coordinator, you will provide administrative support to multiple departments and managers. You'll answer, screen and forward telephone calls, greet customers and resolve complex customer complaints.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
What You'll Do
- Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.
- Answer and route calls to appropriate personnel or voicemail. Respond to difficult inquiries and provide information about the organization. Maintain confidentiality of all calls and information.
- Issue visitor's passes, validate parking and maintain guest logs. Escort visitors to designated location.
- Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports.
- Establish and maintain record keeping and filing systems.
- Train and instruct new or relief personnel in the receptionist duties and procedures.
- Schedule appointments and meetings, confirm travel or conference arrangements and maintain business contact databases.
- Complete expense reports and handle reconciliation of receipts.
- Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
- Evaluate and select solutions from established options.
- Impact team through the quality of the services or information provided.
- Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
What You'll Need:
- High School Diploma or GED with 2-3 years of job-related experience.
- An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems, required.
- Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
- Ability to explain detailed and complicated information within the team in a clear and concise manner.
- Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with a robust inquisitive mindset.
- General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.
Service line: GWS Segment
