K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices.
Our Taipei office, K&L Gates, is currently seeking an Administrative Manager. This role will assist the Director of Administration in managing the day-to-day operations of the office, including overseeing firm policies and programs. The Administrative Manager will be responsible for accounting functions, human resources, office services, facilities management, office systems, and technology.
Essential Duties:
- Supports the Director of Administration in budgeting, variance/profit analysis, billing and collections and other office financial management functions
- Oversees facilities management for the office to include dealing with the office/building management, overseeing relations with various vendors for office supplies, furniture and equipment, and allocation of same
- Oversees non-exempt support staff which may include legal support staff and various administrative positions; may coordinate workflow, work assignments and work schedules; and staffing
- Monitors monthly timekeeper billing and timekeeping requirements, review inventory monthly, prepare financial reports as requested
- Supports the Director of Administration in conducting operational audits, records and library management, telecommunications and computer systems management, litigation support and other systems management functions including procedures, manuals and documentation
- Handles staff personnel matters if instructed by the Director of Administration as needed for the office while adhering to applicable employment laws. Coordinate employment issues with the office HR Business Partner
- Assigning interim support to lawyers when practice assistants are out of the office or need additional support when at capacity
- Working closely with office HR Business Partners to administer performance management, salary planning, benefits enrollment, recruiting, including responsibility to interview/screening
- Responsible for any other duties relating to ensuring efficient support to the lawyers and clients of the firm
- Provide assistance on office specific projects that may involve the operation of the office
- Plan and organize events of the Taipei office
Your Profile:
- Bachelor's degree or equivalent required, with a concentration in a business field preferred
- Must have the equivalent of 5 or above years office management experience. Specific experience in accounting/bookkeeping, personnel management, systems and technology is required
- Ability to work with mathematical & accounting concepts such as probability and statistical inference
- Ability to define problems, collect data, establish facts and draw valid conclusions to follow oral and written instructions
- Excellent interpersonal & communication skills in both Chinese & English to interact with a wide range of individuals with a variety of complex personalities (both internal and external) to achieve successful collective outcomes
- Must possess a flexible attitude and approach to the work environment
- Strong analytical, problem solving, organizational and planning skills
- Experience in managing multiple priorities in a changing and demanding environment
- Computer Knowledge: Strong PC skills in Windows and Microsoft Office Applications. Experience with law firm billing and HR systems preferred
About The Firm
K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.
For more information or to view other job opportunities, please go to our careers page.
Equal Employment Opportunity
K&L Gates is an equal opportunity employer and promotes the safety, wellbeing and inclusion of those with a disability. We welcome applications from people who have an indigenous and/or culturally and linguistically diverse background.
