Administrator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Interview Scheduling:

• Schedule interviews, including phone, virtual, and in-person meetings, for candidates and hiring managers.
• Coordinate with candidates and internal stakeholders to ensure availability and alignment.
• Manage interview logistics such as booking rooms, setting up virtual meetings, and ensuring all participants have the necessary information.

Candidate Communication:

• Serve as the primary point of contact for candidates throughout the interview process.
• Send interview confirmations and details to candidates in a timely and professional manner.
• Provide prompt responses to any candidate inquiries or concerns.

Recruitment Support:

• Screen CVsand resumes to identify qualified candidates based on job requirements.
• Assist recruiters in posting job advertisements and managing applicant tracking systems (ATS).
• Organize and maintain recruitment documents and records, including resumes, interview notes, and offer letters.

Offer Approval Follow-Up:

• Sendoffer approval emailsto internal stakeholders, ensuring all necessary approvals are obtained.
• Follow up with relevant parties on offer status and approvals in a timely manner to avoid delays.

Interview Feedback Follow-Up:

• Follow up with interviewersto gather timely feedback on candidates post-interview.
• Ensure that all feedback is documented properly and provided to the recruitment team for review.

Process Improvement:

• Identify opportunities to streamline the interview coordination process.
• Work with the recruitment team to implement changes that enhance efficiency and the candidate experience.

Reporting & Metrics:

• Track and report on interview progress, including scheduling, feedback, and candidate pipeline status.
• Provide weekly updates to the recruitment team regarding interview schedules and candidate status.

Qualifications:

• Bachelor's degree in Human Resources, Business, or a related field (or equivalent experience).
• 1-3 years of experience in recruitment coordination or a similar administrative role.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with ATS software.

Desired Skills:

• Familiarity with HR systems, recruitment software, and candidate databases.
• Experience coordinating high-volume interview schedules.
• Strong interpersonal skills and the ability to work collaboratively with different teams.

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you maycontact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page I want to work for JLL.