How We support the Whole You:
Our benefits are a good reason to come to JLL.
We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.
Benefits to eligible employees, include:
- Group Insurance Plan
- Annual Leave
- Labor Insurance
- National Health Insurance
- Employee Welfare Committee
- Employee Assistance Programme (EAP)
What this job involves
The role of Facilities Coordinator will assist Facilities Manager/ Assistant Facilities Manager to run daily operations in terms of soft services, helpdesks, EHS/ COVID related support, fixed assets management, vendor & contract management, procurement & FIN processing, space management, project/ MAC/ initiatives support, management reports, and adhoc assignments whenever needed.
Major Responsibilities
- Repair and Maintenance-
- Responsible for planned preventative maintenance.
- Coordinates with team and vendors to schedule routine inspections and repairs.
- Monitors and tracks maintenance schedules to ensure compliance and completed in a timely manner.
- Liaises with vendor and contractors to schedule and oversee repairs.
- 2. Administration
- Provides administrative support to the team.
- Manages tasks such as business card management and event support.
- 3. Office Operation
- Oversees Environmental, Health, and Safety (EHS) requirements and sustainability initiatives.
- Handles supplier selection, performance evaluation, and payment processes.
- Manages utilities and monitors energy consumption to optimize efficiency.
- Prepares and manages budgets, ensuring adherence to financial targets.
- Tracks Key Performance Indicators (KPIs) to evaluate vendor performance.
- Ensures accurate and timely processing of invoices and vendor payment.
Interested An ideal candidate would need to have the following qualifications
Ideal Experience
- Good at documentation, and MS software;
- Over 2 years experience in managing facilities preferred;
- Good command of spoken and written English and Chinese languages.
- TOEIC score of 650 or above.
- Proficient in computer skills and administration.
- Agile and flexible in adapting to changing work requirements.
- Willingness to travel twice a month to other RSOs or the Nanashan corporate office for meetings.
- Experience working in facilities management is preferred.
- Technical and repair knowledge is advantageous.
- Familiarity with Environmental, Health, and Safety (EHS) standards and sustainability practices is preferable
If this job description resonates with you, we encourage you to apply even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
About JLL
We're JLLa leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do, and we're honoured to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation and succeed together.
